JOB TITLE: Executive Secretary - HS
DUTY DAYS: 220 Days
PAY GRADE: C06
SALARY SCHEDULE: Click for Salary Schedule
Primary Purpose:
Facilitate the efficient operation of the school administrative office and provide clerical services to the school’s administrative staff
Qualifications:
Educations / Certification:
- High School Diploma or GED
Special Knowledge / Skills:
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Advanced clerical training skills
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Proficiency in general office/secretarial skills to include excellent computer skills (word processing, excel spreadsheets and database) operation knowledge of general office equipment.
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Excellent organizational, communication and interpersonal skills
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Maintain accurate records of purchase requisitions, accounts payable and warehouse requisitions.
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Input and maintain financial campus accounts, monitor department budgets and campus cashier.
- Strong knowledge of bookkeeping and 10-key or calculator proficiency
Experience:
- Three or more years of advanced secretarial experience preferably in a public school setting.
Major Responsibilities and Duties:
- Perform the usual office routines and practices associated with a productive office
(i.e., telephone, correspondence, typing, filing, scheduling, mail distribution, purchase orders, and travel arrangements.
- Handle several projects simultaneously.
- Monitor personnel time records including sick leave balances, vacation and special leave requests.
- Keep informed and comply with state, district and school policies and regulations concerning primary job functions.
- Maintain payroll records.
- Assist students, teachers and parents as needed.
- Maintain confidentiality of information
- Follow complex written and verbal instructions without supervision.
- Demonstrate creativity and organizational skills.
- Demonstrate ability to coordinate a variety of task and meet critical deadlines.
- Highly attentive to details.
- Communicate with district personnel, business community and the general public in person and on the telephone.
- Other duties as assigned.
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Working Conditions:
Mental Demands:
Reading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress
Physical Demands / Environmental Factors:
Repetitive hand motions; prolonged use of computer; works with frequent interruptions. Able to lift up to 35 pounds. |