JOB TITLE: General Secretary Counselor, HS

DUTY DAYS: 195

PAY GRADE: C04

Primary Purpose:

Provide secretarial support to counselors

Qualifications:

Education/Certification:

• High school diploma or GED

Special Knowledge/Skills:

• Proficient skills in word processing, database, and spreadsheets.

• Excellent communication, organizational and interpersonal skills

• Ability to maintain confidentiality

• Serve as a positive liaison between parents, teachers, and students

• Ability to work with time deadlines

• Knowledge of school and district policies

• Ability to organize and categorize large amounts of data

• Ability to work with distractions and interruptions

• Ability to work with different personalities

• Ability to follow rather complex written or verbal instructions without supervision.

Experience:

•  Office and computer experience

Major Responsibilities and Duties:

1. Provide clerical support to the high school counselors including typing, copying, and distributing all communications.

2. Register new students.

3. Verify completion of new student applications.

4. Compile/update scholarship folders.

5. Receive visitors and telephone calls; screen those which can be handled without the supervisor’s help.

6. Maintain student information files and assist teachers with required information.

7. Assist with absentee reports and hand filing for such.

8. Keep counselors’ calendar and schedule appointments.

9. Maintain confidentiality.

10. Perform other duties as may be assigned.

Working Conditions:

Mental Demands:

Ability to communicate effectively (verbal); maintain emotional control under stress; interpret policy, procedures, and data; coordinate district functions.

Physical Demands/Environmental Factors:

Frequent prolonged and  irregular hours; Repetitive hand motions; prolonged use of computer; steady  phone interactions; moderate standing, walking, and bending.