JOB TITLE: Executive Secretary to Assoc. Supt. Campus Development

DUTY DAYS: 240 Days

PAY GRADE: C06

SALARY SCHEDULE:  Click for Salary Schedule

Primary Purpose:

To assist and relieve the Associate Superintendents with a variety of tasks to enhance the smooth and efficient operation of the office of Associate Superintendent for Campus Development; acts as a liaison between District and community, superintendent, parents and staff.

Qualifications:

Education

• High School Diploma or GED

Special Knowledge/Skills:

• Ability to professional communicate with parents, visitor, and district personnel
• Interface with irate parents to de-escalate volatile situations
• Ability to perform duties with awareness of all district requirements and Board of Education policies
• Be able to determine and evaluate alternatives to achieve primary job goals
• Have an awareness of the district-wide programs available in the area of curriculum as well as discipline
• Ability to establish and maintain effective working relationships with staff, student and the school community
• Ability to speak clearly and concisely both in oral and written communication
• Ability to interpret a variety of instructions furnished in written, oral, diagram, and schedule form
• Ability to follow oral and written instructions
• Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists
• Ability required to follow procedures or operate machines regularly used in performing job tasks
• Ability to calculate figures and amounts such as discount, proportions, percentages, etc.
• Self-initiative to determine sequence or priority of daily activities
• May have ability to learn and utilize new software programs as systems are upgraded

Experience:

• A minimum of five years secretarial/office management

Major Responsibilities and Duties:

1. Perform the usual office routines and practices associated with a productive office (ie., telephone, correspondence, typing, filing, scheduling, mail distribution, purchase orders, travel arrangements)
2. Handle several projects simultaneously
3. Maintain multiple financial records and budgets for local and federal budgets
4. Prepare purchase orders, check requisitions, supplemental pay requests, and travel reimbursements
5. Maintain payroll records
6. Effectively organize and manage the district-wide staff development activities ( i.e. strands, Instructional Fair.)
7. Type a variety of documents for district-wide use, i.e., curriculum guides, frameworks, strand evaluations, and any other documents as assigned
8. Interface with the community and campuses in a positive manner regarding school issues and provides or routes needed information to appropriate personnel
9. Maintain inventory of department supplies

Working Conditions:

Mental Demands:

Ability to communicate effectively (verbal); maintain emotional control under stress; interpret policy, procedures, and data; coordinate district functions

Physical Demand/Environmental Factors:

Frequent prolonged and irregular hours; Repetitive hand motions; prolonged use of computer; steady phone interactions; moderate standing, walking, and bending