JOB TITLE:     College Now Clerical

DUTY DAYS:  220

PAY GRADE:  C04

SALARY SCHEDULE: Click for Salary Schedule

Primary Purpose:

To effectively provide clerical support to the college and career readiness programs and activities on the high school campus.

Qualifications:

Education:

High School Diploma or GED

Special Knowledge / Skills:

• Proficient skills in word processing, database and spreadsheets
• Excellent communication, organizational and interpersonal skills
• Proficient math and grammar skills
• Ability to maintain confidentiality
• Serve as positive liaison between parents, teachers and students
• Ability to work with time deadlines
• Knowledge of school and district policies
• Ability to organize and categorize large amounts of data
• Ability to work with distractions and interruptions
• Ability to work with different personalities
• Ability to follow rather complex written or verbal instructions without supervision
• Knowledge of college admissions and financial aid process
• Ability to monitor, evaluate and determine effectiveness of college readiness and awareness programs

Major Responsibilities and Duties:

1.  Assist the College Now Counselor in serving as point of contact for all college readiness initiatives on the high school campus which may include Dual Credit, College Week, College Night, Decision Day, and other college career readiness events

2. Maintain data report of dual credit college hours, awarded scholarship totals, and college acceptances

3. Assist the College Now Counselor in collaborating with San Jacinto College dual credit office staff  to promote the dual credit program through parent meetings and campus promotion campaigns

4. Serve as point of contact for college and university representatives to schedule campus meetings and provide up to date information to students regarding post-secondary information

5. Assist the College Now Coordinator in advising students with post-secondary planning including researching colleges and the application process for both college admission and financial aid

6. Provide clerical support for college admissions testing and test preparation 

7. Provide clerical support for financial aid parent information nights and FAFSA completion      events

8. Assist the College Now Coordinator with campus college application initiatives including

    parent information nights and application completion events

9. Maintain the college and career room and ensure that all materials provided are up to

    date

10. Receive visitors and telephone calls and screen those which can be handled without the

     supervisor’s help

11. Maintain College Now Coordinator's calendar and schedule appointments 

12. Create spreadsheet from San Jacinto College's Argos report to send dual credit grades

      to Compliance and Monitoring office

13. Maintain scholarship files and database including producing a bulletin, distributing and

     collecting documents needed from students for scholarship

14. Provide clerical support for field trip planning and on occasion serve as a chaperone on

     field trips

15. Supervise student office assistants in college and career room

16. Maintain confidentially

Equipment Used:

Multi-line phone system, typewriter, computer, printer, fax machine, copy machine, calculator, postage meter, letter folding machine

Working Conditions:

Mental Demands:

Ability to communicate effectively (verbal); maintain emotional control under stress; interpret policy, procedures and data

Physical Demands / Environmental Factors:

Prolonged use of computer; work with frequent interruptions. Frequent standing, walking, lifting and bending