JOB TITLE: Buildings & Grounds General Secretary

DUTY DAYS: 240 Days

PAY GRADE: C04

SALARY SCHEDULE: Click for Salary Schedule

Primary Purpose:

Data entry of warehouse inventory, purchase orders, receiving reports, and inventory asset transactions (IAT)

Qualifications:

Education/Certification:

• High school diploma/GED

 Special Knowledge/Skills:

• Computer skills used to perform word processing and generate reports using Microsoft office and other district software systems
• Effective interpersonal and telephone skills
• Excellent organizational and file maintenance

Experience:

• Three years experience in office procedures
• Proficient use of Lawson information system

 MAJOR RESPONSIBILITIES AND DUTIES:

1. Maintain good public relations with district employees by courteous and prompt handling of questions and request.
2. Receive incoming calls, take reliable messages.
3. Enter work order as needed for repairs.
4. Process work orders.
5. Prepare time cards.
6. Set up files for new school year, maintain filing in a timely manner.
7. Keep file on Harris County Records Management disposal - district wide.
8. Turn in Workers Comp reports.
9. Process Lawson jobs: Distribute requisitions by routes; finish/close/file documents by school locations.
10. Keep updated warehouse catalog.
11. Any other duties assigned by Director, Asst. Director, or Warehouse Supervisor.

WORKING CONDITIONS:

Mental Demands:

Ability to communicate effectively (verbal); maintain emotional control under stress.

Physical Demands/Environmental Factors:

Prolonged use of computer; frequent interruptions; steady phone interactions; moderate standing, stooping, bending and lifting; heat and A/C.