Job: Staff Accountant

Duty Days: 240

Pay Grade: E05

Salary Schedule: Click for Salary Schedule

Primary Purpose:

Performs various accounting activities; reviews and approves campus/department financial transactions; maintains and reconciles the general ledger, cash book, fixed asset and project and activity systems; manages operational accounting and financial reporting functions of the accounting department for the district to ensure appropriate fiscal management

Qualifications: 

     Education:

• Bachelor's degree in Accounting/Finance preferred
• TASBO certification a plus

     Special Knowledge/Skills:

• Knowledge of GAAP/GASB/FASRG and government fund accounting
• Knowledge of TEA accounting and reporting guidelines
• Knowledge of TEA accounting and reporting guidelines
• Knowledge of budgeting procedures
• Knowledge of fixed assets and purchasing procedures
• Knowledge of TRS (TRAXS) posting procedures
• Knowledge of computer operations (MS Office Products)
• Knowledge of Texas and Federal agency's expenditure reporting systems
• Skill in working in collaboratiive team based environments
• Analytical/Problem and mathematical solving skills
• Skill to research using theory in specific field
• Skill to communicate effectively, orally and in writing
• Skill in assisting with year-end audits
• Skill to perform duties with awareness and preparing accounting reports of considerable complexity

     Experience:

• 4 years experience in Accouting or Educational Setting (preferred)

Major Responsibilities and Duties:

1. Complete the monthly and yearly close (Purchase Order/Inventory Control/Accounts Payable/Cash Book/Project/Activity Accounting/General Ledger/ and Asset Management System)
2. Prepare and approve journal entries
3. Maintain and record all commodity and fixed asset purchases for the accounting, accounts payable and payroll department as required by records management
4. Maintain compliance on all district purchases that are required by law for land, building, furniture and equipment (GASB 34)
5. Research all purchases and prepare corrections for purchases that do not meet the criteria for a fixed asset
6. Prepare and maintain fixed asset ledger by each location for the entire district
7. Analyze, maintain and record depreciation for fixed assets
8. Reconciling the inventory and fixed asset system to the general ledger
9. Compile fixed assets spread sheets and charts for yearly audit
10. Monthly reconciliation of accounts payable liability accounts and other problem accounts and prepare corrections to accounts payable system or general ledger
11. Monthly reconciliaton of accounts receivable accounts and prepare corrections to the general ledger
12. Preparation and maintenance of quarterly 941 reports for IRS
13. Maintain communication and correspondence with the IRS
14. Assist in annual reconciling of w-2's and other IRS forms required
15. Validate the monthly and annual payroll accrual before posting in the general ledger
16. Analyze and evaluate payroll encumbrances, discrepancies and corrections
17. Research payroll questions from campuses and departments
18. Prepare payroll data for outside surveys throughout the year
19. Assist with preparation of MAC participant list as needed
20. Prepare MAC/SHARS financial statements for quarterly/annual submission
21. Analyze and evaluate activity fund discrepancies and corrections
22. Maintain the activity system that will be used for grants by entering budget and budget amendments
23. Prepare and reconcile financial reports for grants on a monthly and yearly basis
24. Assist in annual accounts payable accrual
25. Serve as liaison for the business office in dispensing information and procedures to the campuses, departments and other organizations and conduct training to personnel 
26. Implement and maintain department activity codes in Lawson for each campus/department
27. Assist with annual CAFR publication
28. Work with external auditors in preparation of the yearly audit
29. Responsible for filing and maintaining filing system to ensure accuracy and organization 
30. Special projects and other duties as assigned

      Equipment Used:

       Computer, telephone system, copier, calculator, Fax machine, power file cabinet,

       etc.

Working Conditions:

     Mental Demands:

      Reading; ability to perform mathematical functions; ability to communicate

      effectively (verbal and written); ability to attend to detail; maintain emotional

      control under stress; work with frequent interruptions and ability to handle

      noise           

      Physical Demands/Environmental Factors:

      Repetitive hand motions and arm motions; prolonged use of computer; steady phone

      interactions; continuous sitting, reaching, and bending; driving (occasional trips to

      campuses/departments)